A safe workspace is always synonymous with well-being. This is achieved by implementing safe meeting rooms in which the principles for corporate well-being are promoted. According to the National Institute of Occupational Health, Good Practice Guidelines in Management and Administration Activities (6/2020) to face the pandemic, the principles are as follows:
- Check-in and check-out times will be made more flexible
- Differentiated entry and exit areas to the workplace will be established.
- Informational posters on hand hygiene and measures to prevent respiratory infection will be posted.
- Workers will be trained on the risks of contagion and spread of coronavirus
- It is recommended to facilitate teleworking and meetings by telephone or videoconference
- Work tasks and processes must be planned so that workers can maintain a safe distance.
- The arrangement of workstations, the organisation of the movement of people and the distribution of spaces must be adapted when necessary to ensure at least 1,5 metres of separation.
- It is important to ensure that social distancing is maintained in common areas (toilets, break rooms, meeting rooms, offices, etc.).
- When it is not possible to maintain a safe interpersonal distance, physical barriers will be used.
- Attending to the public or clients in person will be avoided, only carrying out actions of an urgent and unpostponable nature and whenever possible by appointment.
- In those offices where access by people outside the organization is necessary, measures must be implemented to minimize interactions with such personnel.
- Where possible, access control mechanisms will be enabled at office entrances.
- Rotation of staff will be avoided as far as possible and the maintenance of the same work groups and shifts will be encouraged in order to reduce contact between different people as much as possible.
In short, a workspace requires a lot of management and solutions such as rented offices, meeting rooms or co-working adapted to these guidelines can be a very effective way to manage a business.
What protective measures are in place when renting secure offices?
If you think that the secure office rental is a good option, you should first make sure that they comply with current legislation on occupational safety. To do this, you have to take into account the existence of factors that largely protect us, such as telephone systems that allow us to easily change location, ionic plasma machines for air filtration, remotely accessible file storage solutions, correspondence disinfection, surface treatment with ionized water (which keeps them protected for 48 hours) etc. Let's look at these and other factors in more detail.
Meetings? Yes, but in large rooms and on a limited basis
(Meeting Room "Art Space" – Workspaces Atocha)
Covid-19 is pushing us to limit our social interactions at all costs. And at work, it's no different. Whenever possible, make use of the video conference to hold work meetings. If this is not possible, choose a large room with adequate ventilation. Never forget basic measures such as the use of a mask and hydroalcoholic gel, as well as physical distancing. We should not confuse this with personal distancing, since this is not convenient if we want to achieve a satisfactory teamwork result.
Remote storage system and IP telephony
Both a file storage system accessible from anywhere and the use of IP telephony are very convenient as a protective measure against the coronavirus.
Whether you decide to stay home and work remotely or be in the office, a database accessible from any computer This is the most appropriate way to reduce the physical exchange of folders and files. This way, you will be able to reduce the risk of infection.
Moreover, the IP telephony allows you to stay connected at all times with the contacts in your work network. This technological system improves your productivity, since you can use data, multimedia, video and voice technologies simultaneously using a single digital system.
A good internal communication procedure is key
An adequate internal communication procedure is essential. It will make your task easier. Resolve doubts with the greatest transparency and effectiveness. It will also make it easier for people working in a certain space to have easy access to any official information and to consult it directly. You will also be able to send notifications while maintaining maximum social distance.
Ionic plasma machines for air filtration
Ozone is a very popular disinfection system. Contrary to popular belief, it is not so harmless to health. For this reason, we recommend the use of plasma with which we will be able to combat contamination and Eliminate up to 99,9% of pathogens both in environments and on surfaces.
Ionic plasma guarantees continuous disinfection. This eliminates corona viruses and also provides high-quality, pure indoor air. It is perfect for people with chemical sensitivities and allergies, and in a work environment it can reduce absenteeism by up to 30%, as its negative ions increase the level of well-being.
What are the advantages of secure co-working?
If you want to foster a space of safe co-working, It is essential that you take advantage of its many benefits, such as some of those we present below.
Saving on monthly expenses
In a co-working space, the initial investment is zero. But the savings go further, since if you choose this option to carry out your activity, you will not have to worry about anything related to the maintenance of the office. From the first day you will be able to enjoy a space adapted to you. All expenses are included in the monthly fee, thus avoiding unexpected extra costs.
Adapts to the growth of your team
Have you just started almost from scratch and with few employees? If this is your case, but you expect the staff to grow as the results do, this option is ideal for you. One of the main advantages is that it offers you Flexible solutions adapted to the pace of growth of your team.
You can have more or less space depending on your needs. Therefore, it is a variable cost and not a fixed one. In the case of a team that decreases, you can adapt easily and without additional costs related to the decrease.
Greater flexibility
It's up to you What profitability do you get from your time? and what hours you will be working. In a co-working space you can choose from different rates that adapt to your needs and preferences. For example, you can sign up for a package for weekly or monthly hours, part-time, with or without the right to use the meeting room, etc.
Higher productivity
If you find it difficult to focus when working from home due to the endless distractions, we firmly believe that a shared workspace will greatly improve your productivity. You will create a schedule according to your needs in which you will dedicate yourself solely to work, without outside distractions to this. In addition, an added advantage is that at the end of your workday, whether it is 2 or 6 hours, you can turn off your computer and not turn it on again until the next day.
In short, the safe meeting rooms and a space of safe co-working They give you the opportunity to work with all the necessary security measures to feel safe and protected in your work environment. As a result, your productivity will increase and the optimal results linked to your professional activity will not take long to arrive.
