“Oh no! I just got the credentials to access an important video conference meeting and I’m scared something will go wrong. Can I do it from home on my computer?”
“I have an important meeting and I'm not sure I have the technical requirements to be able to do it. Also, I sometimes lose my Wi-Fi connection.”
“I have an important video conference on Thursday at 17:00 p.m. and the kids are arriving from school at that time. Where do I go?”
Does all this sound familiar to you? You've probably already had to deal with this type of situation, but if you're one of those people who hasn't yet found themselves in this dilemma, don't worry, we're going to try to shed some light on so much darkness.
Until very recently, videoconferences They were only part of television series or movies, but little by little have become an increasingly common reality in the business world. If you are a fervent follower of The Simpsons, you will surely remember that episode in which Homer Simpson connected via video conference with his family, back in 2003. And it is that, in recent years, this online communication tool has experienced a real revolution, becoming a essential strategic element for all types of companies.
There are many possibilities offered by videoconferencing to all organizations and self-employed workers, especially highlighting the possibility of maintaining relationships with other people, which is essential in these times. In this link you can see a comparison of the most used free tools. The ability to have face-to-face conversations with those people anywhere in the world quickly, easily, efficiently and affordably It also increases business opportunities and collaborations.
Fortunately or unfortunately, the Covid has brought the future of communications to the present, advancing in time a process that we were undoubtedly destined for, but for which we were not yet fully prepared. Overnight, we have found ourselves locked up at home, confined for a long time and without the possibility of moving freely, so we have seen the need to inform ourselves, train ourselves and apply ourselves, in order to continue to relate and remain competitive. A clear example of that “Necessity makes the old woman trot”, as the saying goes.
Given the situation in which we currently find ourselves and the impossibility of continuing with our habits and customs as usual, Being able to count on such a tool has two main advantages:
Time saving
There are many professionals who have welcomed the videoconferencing system because of the time savings it represents. In many cases, it has been the solution to their problems, since it allows reconciling work and personal life. We are talking about people with significant family responsibilities, those who care for children, those who work several jobs or those who are forced to travel from one office to another on a regular basis, for example. The time savings that this represents in travel is enormous. It may not be a practice that completely replaces conventional face-to-face meetings, but it is interesting to start using it as a wonderful alternative in certain circumstances or on an ad hoc basis.
Reduction in travel costs
Another very important aspect to consider is the reduction of costs and Savings on travel of all attendees. If we take the example of a board of directors made up of 15 partners, who meet once a month and who live in different cities, you can already imagine the savings that this represents in terms of transport, meals and accommodation, without analysing in more detail the total expenses that could actually be generated. In such a turbulent time as the one we are living in, in which many companies have drastically reduced their income, any type of saving should be welcomed. However, we believe that videoconferences can never replace face-to-face meetings. They are a good complement, but personal contact is irreplaceable. It is common for interaction to be reduced in a videoconference, some members do not participate or distractions increase, for example, which makes it difficult to establish more personal relationships. Below is a very entertaining video where we give you some tips to improve your experience in a videoconference:
Well, now we have moved forward in time, we start using all the applications and programs that are beginning to provide this service and we think it is great, especially when it comes to an informal conversation with family and friends. However, when the need arises to adapt all these tools to the work environment, that is when doubts begin to arise. As we said at the beginning of this post:
“Do I have good technical equipment so I can attend the meeting without missing any details?”
“Will I lose connection at the crucial moment?”
“Do I have an office or an area at home that is set aside for this?”
And the most important:
“Can I go into a meeting with all the guarantees that I will present a good image and be professional?”
This is where you need to seriously consider which location is the most appropriate for holding a meeting, especially if you don't want to have any unpleasant surprises. If you don't have a studio or an area that is equipped and adapted to be able to handle a videoconference meeting with guarantees, it is essential that you find a place that is prepared for it. This is where videoconferencing comes into play. business centers o coworking centers, perfectly prepared for the new needs that are being demanded in the market. It is also true that there are other alternatives, but choosing a coworking center For your video conference, this will undoubtedly be the best decision of all.
En Inspira Workspaces Not only are we backed by our extensive experience, but also We have been accompanying all types of professionals on their path for more than 20 years, adapting at all times to market changes and trends, as well as to the requests and demands of let our clients tell you. We have two very well located offices, one in the distinguished district of Chamberí, in the financial heart of the city and very close to the Pº de la Castellana (ABASCAL), and another very close to the Atocha AVE station, on Pº de las Delicias (ATOCHA), so you can choose the one that best suits you, as well as a wide variety of meeting rooms that will surely do the job perfectly.
All our rooms Not only are they perfectly equipped for their use, but you will also be able to count on fantastic state-of-the-art video conferencing equipment if necessary, so that you can attend any meeting that arises with all the guarantees.
In addition, you will enjoy a professional internet connection with no interruptions, silence, laptops in case you need them, projectors, flipcharts to show diagrams and even a cafeteria service in the room so that you don't lack anything.
Please note that making a video conference in a bussiness center It not only provides you with security, peace of mind, class and status, among other things, but also the ability to respond to possible unforeseen events, personalized attention from the center's staff, technical support, administrative support if necessary and other types of management that you may need at a key moment. A real luxury.
Don't worry about safety, all our rooms are equipped with ionic plasma devices that eliminate 99,9% of all viruses and bacteria. this post about him Filtered air in our meeting rooms and offices, you have more information about it.
We also work with several professional versions of video conferencing software (WEBEX, TEAMS and MEET), so we can organise your meeting to make it go smoothly. We can take care of inviting all attendees, sending them a survey, organising a vote, creating multiple rooms, organising virtual reality meetings or creating waiting rooms so that attendees can take a break or discuss something with other attendees in a more private way. Consults no obligation, the possibilities are endless!
Conclusion
Having said all this, we could conclude the post by saying that Video conferencing improves efficiency, productivity and overall decision making, which have represented a technological advance for society, which save time and reduce costs, but improper use of them can be counterproductive, as well as having limitations. Therefore, you have to carefully and carefully choose the most appropriate place for their development, as long as you want to convey a formal image of professionalism and prestige. Inspira Workspaces We will be happy to help you and, of course, it will be a pleasure for us to assist you.
Good luck and see you soon!
